Terms and Policies
Minimum Stay Requirements
From Memorial Day until Labor Day each year, Bear Paw Lodge may require a minimum stay of four nights in our on-site cabins, and a minimum stay of four nights in our off-site Vacation Homes.
During the high season, reservations that are less than the minimum required nights will be assesed an additional cleaning fee depending on the size of the cabin or the vacation home.
Reservations that are booked before Memorial Day, and after Labor Day will not be assesed an additional cleaning fee.
Deposits are refundable with 45 or more days cancellation notice prior to the check-in date.
No refunds of deposit on cancellations made less than 45 days prior to check-in unless Cabin or Vacation Home is re-rented.
A $50.00 accounting fee, per Cabin or Vacation Home rental, is deducted from all cancellation refunds.
All cancellations must be made by email or phone call with a Bear Paw Lodge representative.
If guests make a reservation and hold it with a credit card, but do not show up for the reservation, then the card will be charged for the full amount of the stay as the cabin or home is not available to other guests for that time period.
No refunds for early departure.
Check-In time is after 3:00 pm on the day of your arrival, and Check-out time is before 10:00 am on the day of your departure.
Upon arrival at Bear Paw Lodge, please come to the office located on the North side of the main lodge building. If no one is in the office, please ring the bell for attention.
Any remaining balances on your reservation will be settled at that time.
You will be given two keys to your cabin or vacation home, and you will be shown where to get replacement towels and wash cloths for your extended stay.
You will then be taken to your cabin or vacation home and shown around, giving you the opportunity to ask questions about the accommodations or the amenities.
Upon check-out, please return the keys to the desk in the office.
What to expect when you arrive
Bear Paw Lodge provides all of the necessary bed linens, bath towels and wash cloths, bath mats, toilet paper, bath/facial soap, kitchen wash cloths, dish towels, and dish washing soap for your stay.
However, we do not provide personal toiletry items such as shampoo, conditioner, blow dryers, hair straighteners, etc. You will need to bring those items with you from home or purchase them locally after you arrive.
We also provide a fully equipped kitchen complete with stove/oven, microwave oven, coffee maker and filters, dishes, drinking glasses and mugs, bowls, pots and pans, silverware, and trash bags.
For the enjoyment of ALL of the guests staying at Bear Paw Lodge, a Quiet Time has been established between the hours of 10:00 pm and 7:00 am.
Guests who use the fire pit are welcome to enjoy the fire after 10:00 pm, but must keep the noise level down so as not to disturb any of the other guests, this includes loud talking and boistrous laughter.
We want everyone to enjoy their stay here at Bear Paw Lodge and not be inconvienenced by the behavior of some of the other guests.
Smoking is not permitted inside any of the Cabins or Vacation Homes.
Smoking is permitted on the porch of your Cabin or in the common areas.
All cigarette butts must be disposed of properly in the container provided on your porch or deck.
Special care must be taken when smoking outdoors in the forests and wilderness areas. Wildfires are devastating to the scenic beauty of the area, and the livelihood of everyone in the Vallecito Valley.
Guest parking is available at each Cabin or Vacation home.
Special accomodations may be required for pulled trailers.
The loop driveway at Bear Paw Lodge must be kept clear at all times for emergency vehicles, and for guest access and egress.
Bear Paw Lodge allows pets in designated Cabins with prior approval, but pets are not allowed in the Vacation Homes. BPL charges $15.00 per pet/per night with prior approval & up to $50 per pet/per night without prior approval.
Pets must be managed at all times. Pet owners are responsible for cleaning up after their pet in the Cabin and in the common areas. At no time is the pet to be allowed outside of the Cabin without being accompanied by the owner and must be on a leash. Pets cannot be tied up outside the Cabin, and are not allowed to be left in a vehicle while on the property.
Pets are NOT allowed on any of the furniture, such as couches or beds, even if you allow it at your own home. Please take this into consideration when deciding if you will bring your pet on vacation with you. If it is found that your pet has been on any of the furniture, you may be charged an additional cleaning fee.
The pet must be confined in a travel crate during periods when the pet owners are not present and / or Contractors are scheduled to visit the Cabin for cleaning or maintenance.
Pets that create a disturbance for other guests may be subject to removal from the property. If your pet is unattended and creating a disturbance, we will make every effort to contact you at the phone number(s) that you have provided before taking such action.
Guests are responsible for all property damage and / or personal injuries resulting from your pet. Guests agree to indemnify and hold harmless Bear Paw Lodge and it's owners from all liability and damage suffered as a result of a guest's pet.
Guests will be asked to sign a Pet Agreement at time of check-in.
Bear Paw Lodge tries to maintain a pleasant atmosphere along with clean, well maintained cabins and vacation homes.
It has become necessary to include a refundable Damage Deposit amount to each new reservation that varies per cabin or vacation home.
This deposit will cover extra cleaning efforts if the guest leaves a particularly bad mess that requires additional time to clean up; broken items inside or outside the cabin that were new since that check-in; carpet stains; lost keys; etc.
If everything looks good after guests check out, then the total deposit amount will be refunded to the guest's credit card within 3 days after check-out. If there are issues that require above-and-beyond cleaning efforts, or missing items from the cabin, then an appropriate amount will be retained from the deposit and the remaining amount (if any) will be refunded to the guest's credit card within 3 days after check-out. For reservations without a Damage Deposit, extra cleaning fees and damage repairs will be charged to the guests credit card upon discovery of the damages.